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IRS Inspector General: Audit Case Files are Insufficiently Protected

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Latest legal news and recent law changes.

IRS Inspector General: Audit Case Files are Insufficiently Protected

When the IRS audits a tax return, the case file for the audit is stored in the Enterprise Case Management (ECM) system. The ECM system is used by the IRS “to modernize and consolidate legacy case management systems [there are at least 60], across the Internal Revenue Service (IRS), into an end-to-end enterprise solution in the cloud.” The U.S. Treasury Inspector General for Tax Administration (TIGTA) recently reviewed the security of the ECM system and issued a report containing their findings.         

The details that when notified of a security risk by the office of Security Risk Management, the responsible official must write a report within 60 days to identify the system weakness when the system has “a moderate security classification.” In compiling the report the TIGTA looked at one official and their response to receiving reports. The ECM Authorizing Official was notified of 9 “system security risks” on February 10, 2021. Three of the nine reports were timely created, four were 20 days late, and only two of the nine reports were complete. The initial resolution dates were projected to range from April 30, 2022, to May 2, 2022. Three risks remain unresolved, with varying completion schedules as late as October 31, 2023.

One of the issues TIGTA found on February 10, 2021, was the lack of malicious code protection for Linux. This has not been resolved and they still lack protection. In August 2022, the TIGTA convinced the IRS that malicious code protection is necessary even for Linux servers. Nevertheless, “the planned corrective action does not fully address the recommendation. After the IRS completes the development and testing of an automated malicious code protection solution for Linux servers, it should implement the solution on all applicable Linux servers.” There are two Linux servers in the cloud and two “residing on IRS premises.” Instead of protecting all Linux servers, only “on-premises Linux servers” are planned to be protected and then only beginning on February 15, 2024.

A July 2022 scan of the ECM system revealed 44 high-risk vulnerabilities and 50 medium-risk vulnerabilities. A “vulnerability” is defined as: “A weakness in an information system, system security procedure, internal control, or implementation that could be exploited or triggered by a threat source.”  The required remediation time for high-risk vulnerabilities is 30 days. For medium-risk vulnerabilities, the allotted time is 90 days. Of the high-risk vulnerabilities, 24 were unresolved for 166 to 201 days, and two of the 50 medium-risk vulnerabilities were unresolved for 132 days.

As of July 8, 2022, there were 917 user accounts for the ECM system. Of these, 401 had not signed in for at least 90 days, requiring deactivation. The IRS failed to disable 315 of the 401 user accounts. In October 2022, 4 “privileged user accounts” were not used since November or December 2021. The IRS did not monitor privileged user accounts until the Inspector General intervened in October 2022.

The IRS Chief Information Officer, Nancy A. Sieger, does not seem to believe the deficiencies this report discovered are severe. Instead, she claimed, “there is no evidence in this report that indicates the ECM system failed to adequately protect data from unauthorized access.”

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On the Basis of a Week

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Latest legal news and recent law changes.

On the Basis of a Week

The Supreme Court released an interesting labor law opinion, Helix Energy Solutions Group, Inc. v. Hewitt. The Fair Labor Standards Act of 1938 (FLSA) requires “covered employees” to receive overtime pay for work over 40 hours a week. Employees who work “in a bona fide executive, administrative, or professional capacity” are not covered. Unfortunately, those words do not shed much light on the status of the employee, and so their status is determined through regulations requiring the putatively uncovered employee to meet three tests: The Salary Basis Test, the Salary Level Test, and the Duties Test. The Duties Test is different for individuals with income of less than $100,000. The others, “highly compensated employees,” need only meet one of the three listed responsibilities rather than all three.

One illustrative example of how these tests are applied is the case of Michael Hewitt. Mr. Michael Hewitt worked for Helix Energy Solutions Group from 2014 to 2017 as a “tool-pusher.” In this capacity, he supervised a dozen or more workers. He worked in intense 28-day shifts—for one 28-day period known as a “hitch,” he would work an average of 84 hours a week but then have leave for the following 28-day period. He was paid biweekly throughout this time at a daily rate for each day he actually worked. Ultimately, “Helix paid Hewitt over $200,000 annually” without overtime.

The district court initially ruled in favor of the employer, but that decision was reversed by the 5th Circuit sitting en banc. The sole issue that was ultimately determinative was whether Mr. Hewitt was paid on a “salary basis.” Salary-basis may be met through either 29 C.F.R. § 541.602(a) (§ 602(a)) or 29 C.F.R. § 541.604(b) (§ 604(b)). Section 602(a) requiring “that the employee will get at least part of his compensation through a preset weekly (or less frequent) salary, not subject to reduction because of exactly how many days he worked.” Section 602(b) offers an option for employees who are compensated on “an hourly, a daily or a shift basis” instead of a weekly (or less frequent) one. This requires the employer to guarantee a certain amount “roughly equivalent to the employee’s usual earnings at the assigned hourly, daily or shift rate for the employee’s normal scheduled workweek” and that such an amount is at least $455 per week (the opinion varies between “at least” $455 and “more than” $455) “regardless of the number of hours, days or shifts worked.” The employer conceded that § 602(b) was not met (there was not a guarantee of at least $455 per week) but argued that § 602(a) was satisfied. The Court disagreed and stated that § 602(a) applied only to employees paid by the week or longer and found that Mr. Hewitt was paid by the day.

The Supreme Court decision was made 6 to 3, with Chief Justice Roberts, Justice Thomas, and Justice Barrett joining the 3 Democratic appointees for an opinion delivered by Justice Kagan. Justice Gorsuch dissented, arguing that the case should be dismissed as improvidently granted as beyond the question for which the Court granted certiorari. Justice Kavanaugh, joined by Justice Alito, dissented on more substantive grounds. He argued that the $963 daily rate sufficed as fulfilling the weekly (or less frequent) as working for one day would effectively grant Mr. Hewitt $963 for the week, which is more than the $455 per week requirement. Justice Kagan described this argument as “a non-sequitur to end all non-sequiturs.” Helix forfeited its argument that the regulations were contrary to the statute by failing to raise it in the lower courts. Nevertheless, Justice Kavanaugh found the argument persuasive because, in his words, “I am hard-pressed to understand why it would matter for assessing executive status whether an employee is paid by salary, wage, commission, bonus, or some combination thereof.”

Helix serves as a reminder of the importance of being aware of the regulations and planning consciously to operate within them. As the majority opinion observed, had Helix “convert[ed] Hewitt’s compensation to a straight weekly salary for time he spends on the rig,” it would not have needed to pay overtime.

 If you have questions or concerns about how these news reports may affect you or your business, please contact The Burton Law Firm at: 916-822-8700 or email info@lawburton.com for a consultation.

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The Energy Commission’s New Mission: Gas Prices

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Latest legal news and recent law changes.

The Energy Commission’s New Mission: Gas Prices

Governor Newsom signed SBX1-2, the “Gas Price Gouging Law,” into law on March 28h. The law begins with a reflection  on the gasoline price history in 2022, and then the new law declares: “Fundamental change is necessary to prevent future extreme price spikes and price gouging by oil companies.”  SBX1-2 will expand current reporting requirements into a comprehensive reporting regime affecting every link in the petroleum supply chain. The recipient of these reports, the State Energy Resources Conservation and Development Commission (Commission), is then empowered to set a “maximum gross gasoline refining margin,” in effect, a price ceiling for gasoline. The penalty for exceeding this price will be a percentage of the amount over this price multiplied by all gallons sold for the month. A court injunction would also be possible to allow the state to prevent higher prices from continuing to be charged and fees simply paid. Collected penalties will be kept in the “Price Gouging Penalty Fund,” newly created “to address any consequences of price gouging on Californians” upon subsequent acts by the legislature.

SBX1-2 will take effect on the 91st day after the legislature’s special session ends, June 26, 2023. Exemptions are possible upon proving to the Commission that “the maximum gross gasoline refining margin would be unconstitutional as applied to the refiner.” Alternatively, the Commission may impose a different maximum margin or other conditions “upon a showing by the refiner of good cause.”

A notice and comment period of at least 30 days will be required before a public hearing to determine the maximum margin and penalty. The maximum margin and penalty would then come into effect on the 60th day after the establishment or adjustment. Before the maximum margin and penalty can be set, the Commission must find “that the likely benefits to consumers outweigh the potential costs to consumers.” All relevant factors must be considered, including the possibility of supply shortages and higher average prices. Although two advisory subagencies will be created, the Commission will be solely responsible for setting and enforcing the margin and its penalties. The Commission currently has about 30 attorneys and a few accountants, and SBX1-2 did not increase the funding for the Commission.

The California State Auditor will be responsible for reviewing the efficacy of SBX1-2 in 2033. By operation of law, absent action from the Legislature, the margin and its penalty will be terminated within 180 days of the State Auditor’s report if the State Auditor determines that they should be terminated.

If you have questions or concerns about how these news reports may affect you or your business, please contact The Burton Law Firm at: 916-822-8700 or email info@lawburton.com for a consultation.

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The Secret IVES of Tax Transcripts

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Latest legal news and recent law changes.

The Secret IVES of Tax Transcripts

The Income Verification Express Service (IVES) is the program that authorized third parties use to receive a copy of a tax transcript from the IRS. The IRS Inspector General reviewed the tax transcript request process and found that request volumes fluctuate considerably. In FY 2020, there were 12.4 million transcript requests which increased to 15.4 million in FY 2021 and then decreased to 8.3 million in FY 2022.

Section 2201 of the Taxpayer First Act, enacted in 2019, required the IRS to modernize the process of disclosing tax transcripts by January 1, 2023. The cost of this modernization would be paid for through user fees. The Inspector General faulted the IRS for having unduly low user fees for IVES and at the same time failing to modernize the processing of business transcript requests, missing the January 1, 2023, deadline. “Although Information Technology (IT) organization management indicated that this capability was delayed due to technical complexities, we found it was delayed due to a lack of planning by the IT organization.” The IRS now promises it will be implemented by July 2023.

Skepticism of IRS technological aptitude across the tax preparation industry raises issues with the prospect of requiring all transcript requesters to participate in the modernized system. The IRS has yet to make use of the new system mandatory, but promised to do so by January 15, 2025 based on a study they plan on beginning in January 2024. This leaves efaxing as an option for the time being.

The report continued with the Inspector General’s concerns about the sufficiency of signature validation for efaxing: “[T]he IRS has no way of verifying the signature is the true taxpayer before releasing important tax return information.” The report suggested requiring notarization. It was noted in the Inspector General’s report that this problem would not arise if IVES was fully operational and mandatory. It was also suggested that the IRS notify taxpayers when a transcript request form is processed. This would afford taxpayers the opportunity to object to unauthorized requests. The IRS protested that “a secondary confirmation of taxpayer intent” would ruin the goal of processing the requests within 72 hours. The Inspector General, in effect, responded that it was not requesting a secondary confirmation, but a primary confirmation.

Although “IVES employees work 22 hours out of a 24-hour period,” some transcripts have taken more than 7x the anticipated processing time at 22 days. This was the result of intermittent outages of the relevant software, the cause of which took nearly 6 months to diagnose “after a ‘priority one’ ticket was submitted.” “The IRS defines a priority one ticket as any issue causing severe, mission-critical work stoppage. The impact may be on multiple internal or external customers and service to taxpayers. Immediate action is required (i.e., the ticket should be resolved in four hours).”

IVES could be useful to nonlending participants, including attorneys. Although such participants have been admitted to the IVES Program, the IRS expressed concerns that large nonlending participants (such as tax preparation companies) would overwhelm IVES. The administration of the IVES Program requested a policy decision from IRS management for the matter on May 19, 2021. On June 14, 2022, the Inspector General warned the IRS that many applications from nonlending participants have been waiting for over a year. There were 282 such pending applications by July 2022. The IRS promised to make a decision by June 2023.

If you have questions or concerns about how changes to tax reporting systems may affect you or your business, please contact The Burton Law Firm at: 916-822-8700 or email info@lawburton.com for a consultation.

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Seaview: A Filing too Few

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Latest legal news and recent law changes.

Seaview: A Filing too Few

The 9th Circuit decided, en banc, Seaview Trading, LLC v. Commissioner, vacating a decision the court previously made in 2022. For the purposes of this article the 2022 decision will be referred to as Seaview (2022) and the decision overturning that decision will be referred to as Seaview (2023).

Seaview (2022) concerned the filing requirements of a partnership tax return for the 2001 tax year. It was a debate of the extent technicalities should control all else, and the reliability of IRS guidance. This is an area that typically does not lead to much infighting on the 9th circuit, yet this decision was uncommonly contentious. According to the dissent, “in addition to being deeply implausible and contrary to law, the majority’s analysis and conclusions are logically absurd and should not be the holding of this court.”[1]

Representatives of Seaview Trading, LLC faxed its 2001 Form 1065 in 2005 to a revenue agent and mailed it to an IRS attorney in July 2007. The IRS then disallowed a $35.5 million loss associated with a tax shelter in October 2010. If either Form 1065 transmission constituted a filing, the statute of limitations would bar the reassessment. The court in Seaview (2022) ruled in favor of the taxpayer, relying on IRS guidance that seemingly contradicted regulations requiring returns to be filed in specific locations. Seaview (2023) focused on prior caselaw requiring “meticulous compliance by the taxpayer with all named conditions in order to secure the benefit of the limitation.”[2] As the taxpayer never filed Form 1065 to the designated location, it could not benefit from the statute of limitations. This all may seem rather technical, and ultimately it is, but in this case it was the deciding factor in determining if $35.5 million was owed or not.

The dissenting judge in Seaview (2023) was the majority opinion author of Seaview (2022), Circuit Judge Bumatay. He exclaimed: “Today, our court throws our tax system into disarray. Now taxpayers can no longer trust what the IRS has told them about how to file delinquent tax returns.”[3]

The taxpayer presented three pieces of IRS material in its defense:

  1. A “2006 policy statement, provides that absent an indication of fraud, ‘[a]ll delinquent returns submitted by a taxpayer, whether upon his/her own initiative or at the request of a Service representative, will be accepted.’” [4]
  2. The Internal Revenue Manual of 2005 instructing examiners to request delinquent returns and to forward those returns “to the appropriate campus.”[5]
  3. The 1999 Chief Counsel Advice providing that a revenue agents could accept hand-carried returns and that “taxpayers may file their delinquent returns either with the applicable Service Center or with a revenue officer.”[6]

Seaview (2023) held that the Chief Counsel Advice was inapplicable because it was concerned with whether the taxpayers could be required to hand-file delinquent returns to revenue agents rather than mail them.[7]

Regarding the passage in the Internal Revenue Manual, Seaview (2023) remarked “even assuming the revenue agent in Seaview’s case was required to follow this guidance and failed to do so, that fact would not alter our analysis because the ‘Internal Revenue Manual does not have the force of law and does not confer rights on taxpayers.’”[8]

The majority opinion dismissed the 2006 policy statement: “That statement does nothing more than confirm that delinquent returns submitted by taxpayers will be ‘accepted’ rather than rejected on the ground they are late. It does not purport to override the regulatory requirements that otherwise govern the manner in which, and the place at which, returns must be filed.”[9]

Seaview (2023) also highlighted the respect, if not deference, the 9th Circuit pays to Tax Court decisions: “The Tax Court has also repeatedly held that a return is not properly ‘filed’ unless it is submitted to, or eventually received by, the person or office specified in the applicable regulations as the designated place for filing. Although Tax Court decisions do not bind us, we have consistently recognized that court’s unique expertise in tax matters, and here we find its decisions persuasive.”[10]

The dissent to Seaview (2023) directly linked the case to the recent Supreme Court case Bittner v. United States, claiming that the majority in Seaview (2023) permitted the IRS to “speak out of both sides of its mouth” which the Supreme Court disallowed, using discrepancies in IRS statements in the taxpayer’s favor.[11] It seems that, all else being equal, IRS guidance at variance with its current litigation position is most persuasive when the legal interpretation is to be strictly construed against the government (as with penalties, i.e. rule of lenity) and least persuasive when the matter must be strictly construed against the taxpayer (as with the statute of limitations). Unfortunately for the taxpayer, perhaps most disputes (i.e. dealing with exclusions and deductions) in tax law require strict construction in favor of the government.[12]

If you have questions or concerns about how these news reports may affect you or your business, please contact The Burton Law Firm at: 916-822-8700 or email info@lawburton.com for a consultation.

[1] Seaview Trading, LLC v. Comm’r of Internal Revenue, 34 F.4th 666, 680 (9th Cir.), reh’g en banc granted, opinion vacated, 54 F.4th 608 (9th Cir. 2022), and on reh’g en banc, No. 20-72416, 2023 WL 2442606 (9th Cir. Mar. 10, 2023).

[2] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *4 (9th Cir. Mar. 10, 2023)(quoting Lucas v. Pilliod Lumber Co., 281 U.S. 245, 249 (1930)).

[3] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *7 (9th Cir. Mar. 10, 2023).

[4] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *7 (9th Cir. Mar. 10, 2023).

[5] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *6 (9th Cir. Mar. 10, 2023).

[6] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *6 (9th Cir. Mar. 10, 2023).

[7] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *6 (9th Cir. Mar. 10, 2023).

[8] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *6 (9th Cir. Mar. 10, 2023)(quoting Fargo v. Comm’r, 447 F.3d 706, 713 (9th Cir. 2006)).

[9] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *7 (9th Cir. Mar. 10, 2023).

[10] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *5 (9th Cir. Mar. 10, 2023)(omitting internal citation).

[11] Seaview Trading, LLC v. Comm’r of Internal Revenue, No. 20-72416, 2023 WL 2442606, at *8 (9th Cir. Mar. 10, 2023)

[12] “But allowance of deductions from gross income does not turn on general equitable considerations. It depends upon legislative grace; and only as there is clear provision therefor can any particular deduction be allowed.” Deputy v. du Pont, 308 U.S. 488, 493 (1940)

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Privacy Protection through Trust Certification

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Latest legal news and recent law changes.

Privacy Protection through Trust Certification

Protection of personal information is an advantage gained when using  a trust. Whereas  a probated will is an announcement of an orderly succession of proprietary ownership to the world, and wills are available to anyone. Not everyone is comfortable with making that announcement and creating a record that could last centuries or even millennia. On the other hand, trusts can be secret, but even the secrecy they provide is not perfect. Disclosure is sometimes required as proof of ownership rights over an asset. However, California law accounts for that, and so California law permits a trust to be used for this purpose without being completely disclosed. For example, if a bank needs to know certain details of a trust in order to confirm ownership of an asset, Probate Code § 18100.5 ensures that the bank will know only what is necessary. It does so by allowing presentation of a “certification of trust” proving the trust’s existence, the trustee’s authority, the settlor’s identity, the manner of taking legal title, and other key trust terms. If this certification of trust is presented then there is no need to provide the full terms of the trust, so important information such as the identity of beneficiaries is not required to be disclosed.

If presented with a trust certification, then the requestor must accept that trust certification as if it were the actual trust instrument or potentially be liable for damages and attorney’s fees resulting from the refusal. Although there are some laws and regulations requiring financial institutions to ascertain into the identity of trusts heir beneficial ownership “as needed,” the required disclosures can be made without divulging the full trust instrument, thus maintaining the secrecy that the trust was intended to protect.

If you have questions or concerns about how these news reports may affect you or your business, please contact The Burton Law Firm at: 916-822-8700 or email info@lawburton.com for a consultation.

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The Coming California—ING War

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Latest legal news and recent law changes.

The Coming California—ING War

An Incomplete Non-Grantor Trust (ING) is designed to be a separate taxpayer for income tax purposes which receives assets without gift tax consequences. No gift tax is incurred because the gift is “incomplete,” and the income is not taxable to the grantor because the ING is a non-grantor trust. However, the income generated from the trust assets is taxed to the trust. An ING’s income is taxed only on the federal level when the trust is in a state without an income tax.

States that tax income use tax codes mostly copied from the federal Internal Revenue Code (IRC). This allows an ING to work favorably in a state without a state income tax. For example, California taxes neither distributions from an ING established in Nevada nor the ING’s grantor in California. The ING’s distributions are not taxed by California because the ING is in Nevada. California does not tax the grantor because the IRC does not, and California follows the IRC regarding the tax treatment of trust grantors. Meanwhile, Nevada does not tax income at all. The Californian grantor would still be taxed on distributions received, but would have the authority to decide whether there would be a distribution.

Governor Newsom proposed an Anti-ING law in his 2023-2024 budget that would tax the net income of INGs, defeating the primary purpose for most INGs. Governor Newsom’s proposal bears few details, but the law would take retroactive effect to the beginning of 2023. There does not appear to be a bill adopting this proposal as of this writing on March 28, 2023.

Anti-ING laws are rare but not new. Rather soon after INGs became popular, New York conducted a study resulting in a new law targeting INGs, enacted in 2014. In 2020, the California Franchise Tax Board (FTB) proposed an Anti-ING law derived from New York’s creation. Both are simple (within a tax law context). They define an ING, proclaim it a grantor trust, and tax its net income to the grantor. Particularly as the FTB’s estimate of the increased annual revenue ($17 million) is the same as Governor Newsom’s estimate, his proposal will likely adopt the FTB’s 2020 suggestion. However, the governor has not disclosed the text of the proposed law.

Political parties are never monolithic. Yet Governor Newsom’s power over his party was seemingly demonstrated last year through his victory over Proposition 30’s multimillionaire tax. With well more than a sufficient number of Democrats for two-thirds majority votes in the Legislature, Governor Newsom may soon make California the second Anti-ING state.

If you have questions or concerns about how these news reports may affect you or your business, please contact The Burton Law Firm at: 916-822-8700 or email info@lawburton.com for a consultation.